Privacy Policy

Last updated: October 22, 2026

Z Proof of Payment for Shopify (the “app”) is made by Zipsite Solutions (“we”, “us”). It lets a store's customers and staff attach proof of payment, such as a GCash or bank transfer receipt, to a Shopify order, and lets staff check it. This policy explains what the app handles and why.

Who is responsible for what

Each store that installs the app decides what it collects from its own customers. For that information the store is the data controller, and we process it on the store's behalf so the app can work. If you are a customer of a store, the store is your first point of contact about your information.

What the app handles

From the store's Shopify admin

• Order details: order ID and number, total, amount still due, currency, payment status and tags.
• The store's name, currency and Shopify shop ID.
• The store's subscription status for this app, from Shopify.

The app does not read customer profiles, addresses or contact details from Shopify.

From customers who upload a proof of payment

• Order number, payment method, amount paid and reference number.
• Name, email and a note, if the customer chooses to add them.
• The receipt image or PDF. Receipts usually show names, mobile or account numbers, amounts and dates.

From the store's staff

• Payment instructions shown to customers: GCash name and number, bank details, payment QR images and a logo.
• Proofs uploaded on a customer's behalf, and each “checked” or “rejected” decision.
• The Shopify staff user ID of whoever took an action.

Technical information

• IP addresses, used to limit abuse of the upload page, and standard server logs.

What the app does not collect

• Card numbers, or GCash, bank or e-wallet login details.
• The app does not take, move or hold money. It marks a Shopify order as paid only when the store has turned that on and its staff mark a proof Checked.

How the information is used

• To show the store's payment instructions and amount due to its customer.
• To match each proof of payment to the right order and show it to the store's staff.
• To add tags such as “GCash” and “Proof checked” to the order and, if the store turned it on, to mark it paid.
• To check which plan a store is on and count its monthly usage.
• To keep the service secure and prevent abuse.

We do not sell personal information, and we do not use it for advertising.

Where it is stored

Records are kept in a Cloudflare D1 database and receipts in a private Cloudflare R2 storage bucket. Receipts have no public address; staff open them through signed links. Data may be processed in data centers outside the Philippines.

How long it is kept and how to delete it

• Proofs and receipts are kept while the store uses the app, so staff can look back at past orders.
• When Shopify asks us to delete a customer's data, we delete that customer's proofs and receipts.
• About 48 hours after a store uninstalls the app, Shopify asks us to delete the store's data, and we delete all of it.
• Customers can ask the store to delete their receipt. Stores can email us to delete data sooner.

Contact

Zipsite Solutions · maida@zipsitemail.com